Record Management In Nepal, Made Practical
Offsite Records Storage With A Kathmandu Based Partner You Can Trust
Overflowing file cabinets. Files stored in every empty corner. No one is sure which version is final or where the original contract went.
If you have been finding yourself searching for “offsite document storage near me” or document storage companies near me in Kathmandu, Orient gives you a local, secure answer that you can rely on.
We combine records management and relocation service so your physical files stay safe, organised, and accessible, even when your office is moving or reconfiguring.
Talk To Our Records Management Team
Kathmandu based document storage facility • Climate controlled offsite records storage • Secure retrieval and destruction • Integrated relocation management
Start Your Record Management Plan
Share a few details about your records and offices and we will recommend a record mgmt setup that fits your organisation, not just a generic box count.
Get A Tailored Records Storage Quote
Privacy note
We usually respond within one business day. Your details are used only to review your records storage needs and prepare a proposal.
Addressing Your Record Management Headaches
Problem
Years of files, ledgers, and project documents clog desks, cupboards, and hallways. You pay prime office rent to store paper that no one uses every day.
Orient's Solution
We deliver empty record cartons to your office, help you label them, then move boxes into our secure records storage facilities in Kathmandu. You keep active files on site. Inactive records move offsite and free your office space.
Outcome
Less clutter, more usable workspace, and lower pressure on future office size.
Problem
Hard to find the right file when you need it.Everyone has their own system. Some documents are in metal cabinets, some in cartons, some in an old storeroom.
Orient's Solution
We set up a simple, practical record management cycle for your physical records. Boxes are labelled in clear English with your chosen system. We maintain a storage index so when you request a carton or file, we can trace and deliver it quickly.
Outcome
You know where records are stored, how to request them, and who is responsible.
Problem
Worries about security and compliance.You may hold contracts, HR records, donor files, or financial documents that must be kept safe. You worry about loss, leaks, or keeping records longer than necessary.
Orient's Solution
Your cartons are stored in a secure, climate controlled facility in Kathmandu with controlled access and monitored entry. When documents reach the end of their life, we move them into secure destruction and provide proof of disposal in line with your policies.
Outcome
Better protection of sensitive information and a clear path for compliant destruction.
Problem
Office Moves that put records at risk.During relocation, boxes get mixed, sensitive files sit open on desks, and some cartons simply disappear.
Orient's Solution
Because Orient is also a relocations company, we integrate relocation management with record management. Before your office moves, we separate long term records and send them to offsite storage. Only active files travel with the move. This reduces chaos and risk and keeps your record and record management process intact.
Outcome
Calmer relocations and records that arrive exactly where they are supposed to.
Local document storage facility in Kathmandu
You work with a Nepal based team that understands local realities and can visit your office when needed, rather than a distant call centre of a foreign physical document storage company.
WHY ORIENT — Real People, Real Records
Offsite records storage facilities with climate control and security
Your cartons are stored in a purpose managed environment with controlled access and environmental protection, ideal for organisations that want reliable offsite records storage companies in Nepal.
Simple, practical record management in English
We help your team set up clear English labelling and a straightforward index so your staff, including those familiar with record management loksewa concepts, can follow a practical record management cycle in daily work.
Why Orient For Records Management And Relocation
Integrated relocation management
When you move offices, we coordinate both relocation management and records management so files, archives, and furniture move in a controlled way.
Family owned, trusted across sectors
As a family owned business, Orient has a long track record in household moves, commercial relocations, and storage. We extend the same care and accountability to your records.
What Our Records Management Service Includes
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Delivery of empty record cartons
We deliver high quality record vault cartons to your office when you need them.
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Pickup of filled cartons
When cartons are packed and labelled, our team collects them and transports them to our records storage facilities.
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Secure offsite storage
Cartons are stored in our secure, climate controlled warehouse in Kathmandu with organised racking and controlled access.
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Retrieval and delivery on request
Need a carton back for an audit or internal review? Request it and we deliver it to your office within the agreed timeframe.
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Secure destruction at end of life
When your retention period expires, we move records into secure destruction in line with your policy and schedule.
This covers the physical part of your record management cycle while you retain control of classification, retention, and legal policies.
How Our Records Management Cycle Works
Your Records Management Cycle In Six Steps
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Assessment and planning
We meet your team to understand what records you hold, how you currently store them, and any legal or internal rules you must follow.
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Carton delivery and on-site preparation
We deliver cartons and simple labeling templates. Your team or our helpers pack and label boxes according to your classification.
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Pickup and transfer to our document storage facility
We pick up filled cartons, transport them to our warehouse, and place them into racked storage with location indexing.
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Indexing and record management alignment
We capture key index details so your internal record management in English can link to our storage references. This keeps your internal and offsite record management aligned.
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Retrieval and delivery when needed
You request cartons or specific sets of records, and we deliver them back to you within agreed service levels.
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Secure destruction at end of retention
Once your retention period passes and you approve disposal, we carry out secure destruction and can provide destruction confirmation for your files.
Packages And Service Options
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Starter Records Storage
Ideal for small offices, clinics, or firms that want to move inactive files offsite.
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Delivery and pickup of cartons
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Secure offsite storage
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Basic indexing and retrieval service
02
Business Records Management
Designed for organizations with multiple departments and regular retrieval needs.
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Structured indexing aligned with your internal classifications
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Priority retrieval and delivery
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Support during audits and reviews
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Integration with office relocations and reconfiguration
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Enterprise Records And Relocation Management
For larger organisations, banks, NGOs, or institutions with complex archives.
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Project planning for large archive moves
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On site support for packing and re boxing
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Detailed indexing and multi site storage planning
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Coordinated support during major relocations or consolidations
Frequently asked questions
Ready To Take Control Of Your Records?
If you are ready to move beyond overflowing cabinets and scattered files, Orient can help you design a records management and relocation service that works in real life, not just on paper
Alternative contact
Call or WhatsApp +977‑9851020423
Email- moving@orientfreightgroup.com